Night to Shine Volunteer Roles

 

 

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ACTIVITIES TEAM - Set up and participate in any additional activities with guests, including karaoke and other games. This team is needed the entire evening. 

BATHROOM ATTENDANT TEAM - Monitor the restrooms. Volunteers are not to help any guests in the restrooms but will be stationed just outside to monitor and report any issues that may arise. This team is needed the entire evening. 

BUDDY TEAM - Accompany and assist assigned guest throughout the evening, providing companionship and any assistance they may need during the event. Sit with their guest during dinner and engage with them. Volunteer buddies must be at least 16 years old. This team is needed the entire evening. 

BUDDY CHECK-IN TEAM - Greet buddies, give them their name tags or lanyards and direct them to their team leader for a pre-event meeting on ensuring their assigned honored guest has the best prom experience possible. This team is needed at the beginning of the evening. 

DANCE FLOOR TEAM - Stay on the dance floor through out the evening interacting with the guests, giving buddies a break if needed, and keeping the energy going on the dance floor. This team is needed the entire evening. 

DECORATIONS HELPER - Help the decor leader set-up and decorate the spaces during the week leading up to the event. Must be available during the day the week of the event. This team will be needed during the week leading up to the event. 

FLOATER TEAM - Constantly “float” around the main event /dance floor space, kitchen, restrooms and outdoors to assist anywhere an extra hand is needed. Ensure guests can move about easily in the main event/dance floor space, seats are available should they need to rest and water stations are continuously stocked. Give volunteers assigned to a specific area a restroom break as needed. This team is needed the entire evening. 

FLOWER TEAM -  Assist with unloading and properly laying out corsages and boutonnieres. Help guests select and pin on their flowers or place them on their wrist. This team is needed at the beginning of the evening. 

FOOD SERVICE TEAM - Assist caterer with unloading food, additional food preparation and set up food and beverages in the main event space and in the Respite Room. Serve food to guests in main event space and Respite Room (for parents, caretakers or family members). Be knowledgeable about the items and assist guests in finding what they would like (especially if they have dietary restrictions or allergies) and refill food warmers, drinks and snacks.  This team is needed the entire evening. 

GIFT TAKEAWAY TEAM -  Manage gifts and help each guest collect their favors to take home. This team will be needed at the end of the evening as guests are leaving. 

GUEST REGISTRATION TEAM  - Warmly greet guests, sign them in, give them their name tag or lanyard, and answer any questions they may have. Help guests connect with their assigned buddy for the evening. This team will need to be in place no later than 5:00 P.M. and will be finished once all guests are checked-in. 

HAIR, MAKEUP & SHOESHINE TEAM -  Hair/MU Team Full. We still need volunteers for Shoeshine team. Arrive at the designated time and assist set-up team with the salon area. Welcome each guest to a salon station for hair and makeup or to a seat for a shoeshine. Chat with them while you pamper them and make them feel special. This team will need to be set up and ready to help guests before the event starts. They will be needed until all female guests have come through hair/mu. 

LIMO TEAM - Ensure guests and Buddy are safely loaded and unloaded in limo. Keep the line of guests waiting for limo organized and a safe distance from loading area. This team is needed the entire evening. 

MEDICAL TEAM  - Team is Full Assist professional EMT personnel at the event by providing basic first aid and care for any medical needs or emergencies.

PAPARAZZI TEAM - Cheer for and treat honored guests like celebrities and VIPs on the red carpet. Feel free to make posters and/or dress up to make the night even more special for our honored guests. This is great for families, youth groups or local organizations who have children too young to volunteer but would still like to get involved. Paparazzi volunteering as a group do not all need to come to the meeting as long as a family member or adult representative from the group attends to get the information needed. This team will volunteer from 5:15 P.M. until around 7:30 P.M. when the last guest walks the red carpet.

RED CARPET TEAM  -  Assist and announce guests as they make their way down the red carpet, manage flow of traffic and cheer them on to make them feel welcomed.

RESPITE ROOM TEAM -  Love on the parents/caretakers by serving food, spending time getting to know them and being available to pray with them. This team is needed the entire evening. 

SENSORY TEAM - Spend time with guests who may have become over-stimulated on the dance floor or in other areas of the prom. Interact with them by participating in sensory activities, singing or listening to calming music or simply providing them with some quiet time. This team is needed the entire evening. *If you are requesting the sensory team, please provide a brief explanation of certifications/qualifications in the box provided on the registration form.

SET-UP TEAM - Arrive early the day of the event to help with set-up and move tables, chairs and any other items that need to be taken care of that day. Must be able to lift and carry 20 lbs. 

TEAR DOWN TEAM - Help take down decorations, move tables & chairs back into place, pick up trash, vacuum, sweep, etc. the event space on Saturday, Feb. 8 beginning at 9 am.

VOLUNTEER CHECK-IN TEAM - Greet volunteers, give them their nametags or lanyards and direct them to their team leaders. This team is needed at the beginning of the evening from 4:00 PM - about 5:30 PM. 

 

Ready to volunteer? Click HERE to register. Please read through volunteers roles before registering. Some teams will fill quickly. This page will be updated with current needs.